If you want to measure what is going on with your business activities in a quantitative way, then accounting is very important. if also gives us business financial information in such a way that the quantities they present will make sense to its constituents. Management and other decision makers then get hold of its results. Accounting is a system for measure and summarizing which involves a structural arrangement or coordination to make it workable. And it is the people behind this financial information that makes it feasible.
Bookkeeping and accounting are two different things which people cannot out rightly distinguish but each of these processes have their own roles to play to help the business. The goals of bookkeeping and accounting may be the same, to give financial information, but they make up different stages of the financial cycle and combined make up the economic status of the business.
But first things first, one would need an offstage workforce to record, post, produce and maintain them in order to complete the financial transactions. This of course involves current records of debits and credits which are substantiated with bills and invoices.
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In order to harmonize the financial records, bookkeeping will also include balancing subsidiaries, general ledgers, and other historical accounts.
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Maintaining a general ledger is one of the main components of bookkeeping. This is the record wherein the bookkeeper jots down the amount from sale and expense receipts. This means that when the business generates more sales or expense the more posting is required. Many bookkeeping systems become complex depending on the size of the business and the amount of transactions that are completed daily, weekly, and monthly. All sales and purchases should be recorded in the ledger with some items requiring supporting documents. The documents that require supporting documents are laid out by the IRS.
A ledger can be created with specialized software program, similar to what we commonly find in a computer spreadsheet. But these programs have functions that make the bookkeeping task very easy to handle.
Accounting on the other hand is a high-level process that makes sense of information previously compiled. With accounting, business owners are able to understand the impact of their financial decisions which is done by producing a financial model from all the financial information given. It is here where the business financial statements drawn from the subjective opinion of the accountant is established. With the accounting information at hand, cost of operations can be analyzed and tax returns can be completed.
The accounting process gives reports to help bring key financial indicators together. With proper accounting, the business owners can actually understand the profitability and the cash flow of their business.